Admissions Coordinator - Young Learner Division (6 months)

Location: UK, Brighton (Hybrid working; office-based min 3 days per week)

Role Type: Full Time, Fixed Term from 2 February until 31 July 2026

Compensation: £25,400 pro rata basis

Application Closing Date: 5 January 2026

About EC English Language Centres: EC offers superior English language programmes in the top English-speaking destinations around the world, together with French in Montreal. Our world-class facilities and an outstanding team have allowed us to evolve into a globally recognised and trusted brand. Our vision is to maintain our growth while helping students from all over the world succeed in a global community.

Our team is at the heart of everything we do, and we are proud to have created an environment that will nurture your talent, explore your ideas and recognise your achievements. Together, we turn challenges into new opportunities to help us achieve more. We dream big and we work hard. We want you to dream big too and realise your own ambitions with us.

EC has a young learners division which includes the award winning summer school brand, Embassy Summer with multiple pop up summer schools in the UK, Malta, the US and Canada. Embassy Summer welcomes students from around the world, helping them to improve their language skills, meet new friends and take part in a wide range of activities and cultural excursions that will help them develop important life skills.

Summary:

The Admissions Coordinator is responsible for processing individual and group student applications, as well as managing pre-arrival enquiries related to student bookings. This administrative role is ideal for someone who is detail-oriented and thrives in a dynamic, fast-paced environment. The role requires strong prioritisation and organisational skills to manage tasks effectively and meet deadlines under pressure.

 Key Responsibilities: 

• Accurately process student applications and input data into the system.
• Gather and manage essential student information, including travel details, health records, and personal data, ahead of courses.
• Prepare and distribute booking confirmations, invoices, and visa documentation.
• Foster strong relationships with agents and both internal and external stakeholders globally.
• Adhere to the EC Young Learners Code of Conduct, as well as all local policies and procedures related to academics, welfare, and safeguarding.

• Any other administration project or task as set by manager. 

Knowledge/Skills Required:

• Strong focus on delivering high-quality work consistently.
• Flexible and adaptable in fast-paced, dynamic environments.
• Proactive and eager to take on varied responsibilities.
• Self-driven with a positive attitude and enthusiasm for tasks.
• Capable of working independently with minimal supervision.
• Skilled in administration and accurate data entry.
• Clear and effective communicator.

Job Specific Competencies:

• Proficient in Microsoft Office applications, including Excel and PowerPoint.
• Strong customer service orientation.
• Exceptional attention to detail and accuracy.
• Excellent organisational and time management skills, with the ability to prioritize under pressure.
• Quick to learn new processes and systems.
• Reliable, patient, and diplomatic in handling tasks and interactions.

Equality and Diversity: Equality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.

Recruitment and Selection Policy: EC young learners is committed to providing the best possible care and education to its students and to safeguarding and promoting the welfare of children and young people. EC young learners is also committed to providing a supportive and flexible working environment to all its members of staff. EC young learners recognises that, in order to achieve these aims, it is of fundamental importance to attract, recruit and retain staff of the highest caliber who share this commitment.