Events Coordinator (Private Events & Public Events Support)

Events Coordinator (Private Events & Public Events Support)

Supporting Private Functions, Venue Hire Marketing and Peak Season Operations

Location: Leonardslee Gardens, West Sussex

Contract: Permanent, 2 days per week

Purpose of the Role

The Events Coordinator is responsible for managing private events from initial enquiry through to delivery, ensuring a high standard of service. The role also provides marketing support for private hire and assists the Public Events Team during peak periods for public events (e.g. seasonal children's trails, large Spring & Summer events, etc.). This position is ideal for someone with strong organisational skills who enjoys working across both client-facing and operational responsibilities.

Key Responsibilities

Private Events Coordination

• Respond to and manage private event enquiries, providing accurate information and guiding clients through the booking process
• Prepare proposals, contracts, event schedules and function sheets
• Liaise with clients, suppliers, catering teams and internal departments to ensure all event requirements are met
• Oversee event set-ups, room layouts, timelines and guest requirements, including dietary needs
• Attend events where required to ensure smooth delivery and uphold venue standards

Private Events Marketing Support

• Assist with updating venue hire information, packages and pricing for the website and marketing materials
• Provide content, case studies and imagery to support marketing campaigns
• Help maintain the venue hire section of the website to ensure accuracy and consistency
• Ensure listing sites and partner information is correct, accurate and kept up to date
• Support social media or email content relating to private events, as required

Private Events Marketing & Business Development

• Proactively promote Leonardslee House and its event spaces to potential clients, planners and partners
• Build and maintain relationships with wedding planners, corporate contacts and local businesses
• Identify opportunities to upsell venue hire packages and add-on services
• Contribute ideas to drive private event sales and increase venue hire revenue
• Attend industry events or showcases, when required, to represent the venue and generate leads

Public Events Support (Peak Periods)

• Assist the Events Team with planning and coordination for large-scale public events
• Support supplier logistics, staffing schedules, site plans, signage and operational documentation
• Provide on-site help during peak events, ensuring smooth visitor flow and addressing operational needs

Administration & Communication

• Maintain organised event files, calendars and booking records
• Manage inbox queries relating to private events and venue hire
• Ensure all internal teams have clear and timely event information

Skills & Qualities

• Excellent written and verbal communication skills
• Strong organisational abilities and attention to detail
• Confident managing multiple tasks and deadlines at once
• Experience in events, hospitality or a related field is an advantage
• Comfortable working hands-on during busy periods and adaptable to changing needs

How to Apply

Upload your CV and a cover letter outlining your relevant experience.