Executive Assistant

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

What you will do?

• Provide proactive, high-level calendar and schedule management, including prioritization and alignment with business objectives.
• Coordinate complex domestic and international travel plans, including accommodations, visas, and itineraries.
• Prepare and manage confidential communications, reports, and presentations for internal and external audiences.
• Serve as a reliable intermediary between the General Manager and senior leaders, clients, partners, and internal collaborators.
• Track and follow up on key projects and ensure timely execution of action items.
• Prepare briefing materials, leadership updates, and executive summaries with high accuracy and business relevance.
• Partner with the CTD leadership team to coordinate planning cycles, operating reviews, and business unit communications.
• Process expense reports, reconcile executive credit cards, and support procurement or vendor-related transactions.
• Maintain executive files, records, and documentation in accordance with company policy and confidentiality standards.
• Continuously seek opportunities to improve administrative operations through tools, systems, and process upgrades.

Qualifications

• Experience: Extensive executive assistant experience in a large, global organization preferred.
• Industry Knowledge: pharmaceutical industry experience preferred.
• Education: Bachelor’s degree or equivalent experience required; advanced administrative certifications or business coursework a plus.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, SharePoint, Zoom).
• Outstanding verbal and written communication, with strong editing and proofreading abilities.
• Demonstrated ability to manage confidential information with discretion and integrity.
• Adept at balancing competing priorities and working independently under pressure.
• Strong interpersonal presence with executive maturity, emotional intelligence, and the ability to build trust quickly.

Preferred Qualifications

• Experience supporting a Site Director or General Manager within a business unit.
• Familiarity with enterprise-wide tools such as Workday and Concur
• Ability to collaborate across multiple time zones and work with global teams.